Project Support Officer

Purpose and Role

The Project Support Officer will be responsible for the provision of multiple aspects of project administration associated with design and build phases of projects. The scope will encompass all processes within the company from the tendering stage to delivery through administration of budgets, procurement, planning, project reporting, processing of project timesheets and recording of minutes

Prime Responsibilities and Duties

• To support the Project teams to manage a portfolio of nuclear and nuclear healthcare projects.
• To assist with preparation of accurate projects and financial records.
• To be a team player, be proactive and help the project delivery team
  drive progress.
• To update and maintain action registers and chase the team for timely
  close out.
• To update and maintain project finance tracking spreadsheets.
• To produce minutes of meetings in a clear and concise language and track any actions through the project actions log.
• To manage document control tasks for the project. Keeping good records of documents sent and received. This will include management of the Document logs and production of transmittal.
• To support the maintenance and upkeep of the project Risk Registers
• To support the preparation of internal and external monthly progress and finance reports
• Collating equipment logbooks
• Utilising/updating web-based report tools.
• Project administration support for design and build projects.
• Manage procurement of bought-out items by producing purchase orders and putting them through the process laid out in the IMS.
• Help develop and maintain a good working relationship with customers and suppliers.
  To manage the administration required to maintain an up-to-date project calendar, Project inbox and MS teams’ channel.
• Assist and support Engineers and Project Managers where appropriate.
• Be responsible for the quality assurance of projects.
• Prepared to undertake regular travel in the UK and overseas when
  required
• Any other job duties commensurate with the accountabilities of the
  post.
• Understanding of GDPR/data protection legislation procedures and requirements in a highly regulated environment. Comply with GDPR and with CAN data protection policy.
• Comply with the company code of ethics and all polices (including staff handbook) related to the company corporate documents.